Overview
Intro performance — compared to last month and last year.
Lead Follow-Up
Click a card to update status or message the lead.
Intro Programs
What customers can book from your landing page.
Weekly Schedule
Set recurring intro times per program. They repeat automatically every week.
One-time change (holiday, belt test)? Use Exceptions — the weekly schedule stays untouched.
Schedule Exceptions
Override specific dates without changing your weekly schedule.
Rows marked Google sync automatically from your Google Calendar.
Promo Codes
Discounts you can tie to a program or an ad channel.
Set a 4-digit staff PIN. A manager enters it to take cash at the desk, or to authorize any promo code marked "Requires manager PIN" (e.g. free / high-value codes) — so those can only be used with staff present.
Messages & Automations
The confirmation email is live now. Automated follow-ups and text messaging are coming soon.
Sent automatically to each student when they sign up (once your email is connected under Integrations). The booking details & amount are inserted where you place {summary}.
Variables you can use: {student} {buyer} {program} {when} {amount} {school} {confirmation} {summary}
Reminders, no-show recovery, enroll offers, and wait-list alerts — in development. These are not sending yet.
Reusable text/email snippets you'll be able to send from any lead — in development.
School Notifications
Get alerted the moment a new intro comes in.
Sends student name, age, program, time, and where they heard about you.
A short SMS to the front-desk line so nobody misses a booking.
In production these send through email (SendGrid/SES) and SMS (Twilio). In this app they're recorded on each lead's timeline so you can see exactly what would go out.
Booking Link & QR
One link for every ad, flyer, and QR decal.
thedojoapp.com/lead/worldclassAdd ?src=flyer to a printed QR to track scans separately from your online ads.
General
Basic settings for your Lead Management.
Defaults to this device's local time zone. All schedule times and booking times use this zone, and it's shown to customers on the booking page.
Integrations
Each connection is separate — set up and save them one at a time.
Collect intro fees online. Paste your Stripe key now, or connect at launch.
Send texts, reminders, and no-show follow-ups. Add credentials now, or connect at launch.
Send confirmations & new-signup alerts straight from your own mailbox (SMTP) — no third-party service needed.
Bookings show up on your calendar, and any day you mark all-day busy in Google is auto-blocked on the booking page. (Timed events & bookings never block — only all-day events do.)
📍 iCal address: Google Calendar → Settings → your calendar → Integrate calendar → Secret address in iCal format. For bookings to auto-add: Google Calendar → Settings → Event settings → Add invitations to my calendar → "From everyone".
🔒 Stored on this device for setup only. At deployment these move to a secure server vault and switch on real charges, texts, emails & calendar sync — no rebuild needed. Don't share this file while keys are saved.
Branding
Your logo and colors show on the Hub, the login screen, and the public booking page.
PNG or JPG (transparent PNG works best). Auto-resized. Upload the World Class Martial Arts logo file here to use it everywhere.
Puts your logo on a bright padded chip so it stands out on any header color.
Changes preview live. Click Save to keep them. Use View booking page ↗ to see the customer view.
Help & Guide
Search a topic below. Click a result to open that screen, or read the how-to right here.